Some people are not comfortable with backing up their data online which is fine. I think a good backup system includes multiple options as you never know when one is going to fail. For that reason, I have a variety of ways that I back up my direct sales business files as well as some of my other important data. I will take you through the various locations of my data as well as where I back them up.
CD’s – A person doesn’t think of backing up their cds, but these can be scratched or corrupted in different methods in which case you would lose your data. For this reason, you may want to copy that data directly onto your hard drive just in case. Plus, cd’s can be easy to lose and you would hate to lose your direct sales business CD and not be able to work or not have your important files.
Flash Drive – A lot of files reside on my flash drive as I take them with me everywhere I go where i think i may need them. This involves going to my day job or to my dad’s house if he needs me to help him with something. It is also handy to move files from one location to another which happens if I am doing team training. The flash drive is backed up onto my laptops hard drive as well as onto an external hard drive. I also have an online storage account with Dropbox that I will use.
Computer Hard drive – I currently run a laptop at home but I also have a desktop which does not work all that well. When my desktop crashed, I did not have my data stored but thankfully I was able to get it operating long enough to retrieve my relevant data. Again, a lot of this had been transferred onto my flash drive as I used it to go between the two computers, but there were bigger files I had not moved. For this backup though, I have an external hard drive that has 1 terabyte of available space, which is ideal for backing up a computer hard drive as they tend to be big. ‘
Laptop storage – I backup the laptop directly to the external drive. Due to the size, I do not have other options of where to store files. That said, pictures are burnt onto CD’s and other files could easily be put onto a CD.
Desktop – A desktop would have the same storage options as a laptop would. I do know of people who have multiple external drives specifically for backup purposes.
External Hard drive – Unfortunately, due to the size of an external hard drive, the ways to back it up the hard drive are limited. You can buy larger online storage options such as Mozy but then you will be paying a monthly fee and do you really need it just for your direct sales business files? Pictures can be backed up to CD’s, and you may actually want to make more than one copy just in case one gets scratched or corrupted in some way.
When backing up your files, another good idea is to include a copy of the program you need to run the file. Sometimes a file type is not supported by newer software so your files or useless or you may have a difficult time finding the program again if you re-format your computer. For the amount of space the program makes, it is likely well worth it.
What methods do you employ to back up your direct sales data? Do you use multiple methods like me or do you stick to just one?