How to Fill your Calendar with Parties
Step 1 – Figuring out when you can do parties
You are going to need two different calendars to do this – one for you to mark up and one for you to show to your customers.
Mark Your Version
On your version, mark any commitments that you have such as meetings, kids activities, family events or appointments that you have. Don’t forget to mark off the days you already have parties scheduled! Once you do this, mark off any days you do not want to do parties. I know some people that will not do parties on Sundays but you may prefer to book off Tuesday nights. Mark whatever is appropriate in your life.
Select Available Days
The days that remain are those that you are willing to book parties. From here, you may want to mark off a few other things. For instance, maybe you have 14 days that are open on your calendar, but you only want to do 4 parties (book 6 in case of cancellations). Take 4 of those free days and mark them off. Now you only have 10 days left for 6 potential parties, which will allow your hostess a bit of choice.
Create Booking Calendar
Next, you want to move to the calendar that your possible hostess is going to see. Put X’s on the days that you are not available. When your hostess is looking to book a party, she will see that you only have the 10 days left and will pick one of those. If you have a day that you really want to do a party for whatever reason, you may want to red circle that one and offer an extra hostess reward.
Step 2 – Booking your Parties
When you go to your parties, you want to take the clean version with the unavailable dates X’ed out and the ones you really want to book marked as well. When you have a hostess that says she wants to book, you can ask her if she has a date in mind and go from there. If she wants a date that is already X’ed off, you have to turn her down gently and tell her that date is already booked but you have the next date available.
Book a Hot Date
If your hostess is not sure what date she wants, try offering her one of the red circled dates first. This is to her advantage as you are offering her something extra and it books a date that you really want to have a party on. It may cost you a few extra dollars, but you will easily make that up by having a party instead of sitting at home on the couch.
When using this method, you will have bookings on the days you want them and days off when you prefer. It is also easier for your hostess which they will be thankful for, even if they do not thank you.